How to get better value for money from your conference venue

Discover how to get the best value for your money when booking a conference venue. From negotiating added extras to utilizing off-peak times and in-house services, learn the tips and tricks to maximize your conference budget and ensure your event runs smoothly.

  • Shop Around:

Do your research and compare multiple conference venues to find the one that offers the best value for your budget.

  • Negotiate:

Don't be afraid to negotiate with the conference venue, especially if you are booking multiple events or have a large group. Whilst the rate may not be negotiable, make sure you know what is included in the rate and negotiate an “added extras” the venue may be able to provide. Often, a rate that looks cheaper on the face of it may not include some of the things you would expect to be included.

  • Utilize Off-Peak Times:

Consider booking your conference during off-peak times, when conference venues may offer lower rates.

  • Maximize Space Usage:

Make sure you are using the conference space efficiently and only booking the amount of space you need.

  • Take Advantage of In-House Services:

Consider using the venue's in-house catering, audio-visual, and other services, as these can often save you money compared to hiring outside vendors.

  • Consider the Hidden Costs:

Be aware of the hidden costs associated with the conference venue, such as parking, taxes, and service fees, and factor these into your budget.

  • Request a Detailed Breakdown:

Request a detailed breakdown of all costs from the conference venue to ensure that you are getting the best value for your money.

By following these tips, you can get better value for money from your conference venue and ensure that your conference runs smoothly and within budget.

Found this useful?

Check out our content hub for more tips for event bookers:

Explore content